IE Club Fair

All club coordinators are invited to participate in our IE Club Fair, an event organized twice a year, right before the start of the election process.

IE Club Fair is a unique opportunity for new students to meet with club coordinators, get to know them and obtain first-hand information about the objectives and initiatives of the clubs of their interest.

IE CLUB Election period

The election period will start right after the Madrid Club Fairs which take place twice a year, in spring and autumn. The exact dates of the Club Fair and each election period will be announced through Campus Life communication channels, the main source always being Campus Life Newsletter.
All members of IE Clubs who are currently studying at IE or are partners of IE students, are allowed to raise their candidatures in order to occupy vacant positions in the Board of the club in question.

Club Coordinators: 10 Rules to remember

01

Clubs are allowed to have a maximum of 8 coordinators (including the president).

02

All Clubs must have master and undergrad students on their boards.

03

In a board of every club there must be representatives of at least 2 different IE Schools. A maximum of three members of the current board can stay for the next term of office.

04

New students will be requested to send their self-nominations for the positions available in the clubs of their interest during the week after the club fair in October and February. In the case of receiving more nominations than positions available in the board, the club should organize internal elections and inform Campus Life about the result before the end of the month.

05

If the total number of potential coordinators (the members of the board staying for the next term of office + new candidates) is less than or equal to 8, no elections will be required and the new candidates will be announced to the coordinators of the club.

06

In case the total number of new candidates is less than five, more members of the previous board can stay for the next term of office, always given that the total number of coordinators is no higher than eight.

07

If the total number of potential coordinators (the members of the board staying for the next term of office + new candidates) is higher than eight, the club will have to organize elections in order to determine the new board.
The members from the previous board who are staying for the next term of office do not have to participate in the elections, their seats in the new board are automatically assigned.

08

The names of all the Coordinators elected should be officially communicated to Campus Life office in order to formalize their position and to update information of the board in internal databases and sites as Campus Groups (http://clubs.ie.edu)

09

The maximum number of clubs in which a current IE student/partner can be a coordinator is two.

10

If a club missed the election period, it will have 48 hours to contact Campus Life to request an extension. If a club does not participate in elections, they will be rendered inactive and ultimately dissolved.

Elections: 2 Rules to remember

01

In case the elections are necessary, the clubs are requested to conduct them in a free, transparent and fair manner. Selecting the most appropriate system for the election is the sole responsibility of the current Club Coordinators, always given that the system is participatory and democratic.

02

Dismissal of the Board: IE Campus Life has the authority to dismiss a Coordinator or the whole Board if there are proofs of violation of IE Ethics Code or the principles, values or norms contained in this guide.

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